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Virginia HVAC license and insurance requirements

Ashley Henshaw image
By Ashley Henshaw
Nov 24, 2021 min read

Getting through Virginia’s hot and often muggy summers would be pretty tough without air conditioning. Fortunately, that’s not an issue for most Virginians. According to the U.S. Energy Information Administration (EIA), most homes in the state have air conditioning, including 80% with central A/C.1

That’s great news for HVAC professionals, who are sure to keep busy in a state with such high air conditioning use. But before you can get to work, you must obtain a state license from the Department of Professional and Occupational Regulation.2 That requires documented work experience and passing grades on two exams. 

This guide will walk you through each step of the process so you can get your Virginia HVAC license and HVAC insurance and start working in The Old Dominion. Below, you’ll find detailed information about the following:

Do you need a license to be an HVAC contractor?

If you have an HVAC business engaged in the “construction, removal, repair or improvement of facilities on property owned by others,” you must have a license from the Department of Professional and Occupational Regulation (DPOR).

The DPOR has three license classes available: A, B and C.3 The license class you apply for will depend on the value of the projects that you plan to take on as an HVAC contractor:

  • Class A: For single projects valued at $120,000 or more and an annual total value for all projects of $750,000 or more
  • Class B: For single projects valued between $10,000 and $120,000 and an annual total value for all projects of $150,000 to $750,000
  • Class C: For single projects valued between $1,000 and $10,000 and an annual total value for all projects of less than $150,000

How to get an HVAC license in Virginia

Follow these steps to get your HVAC contractor license:

  1. Create a business entity 
  2. Pass the exam
  3. Complete the pre-license course
  4. Submit your application

Create a business entity

Virginia only issues contractor licenses to businesses, not individuals, so you must create your business entity before applying. Options include sole proprietorships, limited liability companies (LLC), partnerships and corporations. Register the business name with the Virginia State Corporation Commission.

Pass the exam

HVAC contractor license applicants must pass two exams. One covers the technical aspects of the work, while the other covers topics related to business and law. Those applying for a Class A license will also need to complete an additional exam covering advanced business topics.

Complete the pre-license course

All HVAC license applicants must complete an eight-hour pre-license education course approved by the Board of Contractors. This course covers topics related to business ownership, including Virginia business regulations, requirements and statutes.

Submit your application

The application requires you to name the management staff for your business, such as owners, partners and officers. You must also designate a Qualified Individual who has the required level of HVAC work experience (see the next section — Virginia HVAC license requirements — for more details).

Virginia HVAC license requirements

The DPOR has work experience and financial requirements for each license class:

  • Class A: Show five years of experience and a net worth of $45,000
  • Class B: Show three years of experience and a net worth of $15,000
  • Class C: Show two years of experience (no financial requirement)

Be prepared to provide documentation with your application to support your ability to meet all work and financial requirements for your license class.

How long does it take to get your HVAC license in Virginia?

Most applications for HVAC contractor licenses take approximately 30 days to process. Upon approval, the Board of Contractors will mail your license directly to you.

Some factors which may delay the issuance of your HVAC license include criminal history, adverse financial history or disciplinary history.

Virginia HVAC license renewal requirements

Licenses for HVAC contractors remain valid for two years at a time. You must submit a renewal form and a $90 renewal fee before the expiration date to keep your license active.

During each two-year license term, HVAC contractors in Virginia must complete three hours of continuing education in a course covering the latest updates to the International Mechanical Code.4

Virginia HVAC license reciprocity 

The Board for Contractors has an Virginia HVAC license reciprocity agreement for Maryland HVAC licenses. To apply under this agreement, you must include verification of licensure from the out-of-state board along with your completed application.5

Virginia HVAC license bond requirements

The Board of Contractors does not require a bond to apply for an HVAC contractor license. However, if an applicant cannot provide adequate proof of the required net worth, they may submit proof that they have obtained a bond for $50,000 as an alternative.

What kind of insurance does an HVAC need in Virginia?

HVAC contractors need business insurance in Virginia to protect their small business. Some of the types of insurance you may need include:

Workers’ Compensation insurance

Virginia HVAC contractors with three or more employees must have Virginia workers’ compensation insurance. This provides coverage for lost wages, medical bills and more in the event that you or one of your HVAC technicians gets injured at work.

General Liability insurance

HVAC contractors should also have general liability insurance to help protect their business. This insurance provides coverage for work-related accidents which cause property damage or injure someone other than an employee.

Professional Liability insurance

Even HVAC experts can occasionally make a mistake on the job. With professional liability insurance, you’ll have coverage for legal costs and client reimbursements.

Tools and Equipment insurance

Your gear is essential to perform your HVAC work. To protect work gear from theft or damage, get tools and equipment insurance, which provides coverage for repairs and replacements.

Commercial Auto insurance

Virginia requires auto insurance for all drivers. If you drive a vehicle for work, get commercial auto insurance to help cover accident-related costs like towing, repairs and rental reimbursement. 

Commercial Property insurance

Commercial property insurance provides coverage when property that you rent or own for your business is damaged or vandalized.

How NEXT Insurance supports Virginia HVAC contractors

NEXT is 100% dedicated to helping small businesses and self-employed individuals protect their businesses. We’ve helped thousands of contractors get the right insurance for their needs.

You can complete the online application process and get a certificate of insurance in less than 10 minutes. Obtain and share unlimited digital certificates anywhere, anytime from a mobile device or computer for no additional charge.

HVAC contractors can rest easy knowing their business is covered by NEXT Insurance. Get an instant quote online today to obtain affordable business insurance in Virginia.

Are you interested in taking on HVAC projects in another U.S. state? Visit our summary of HVAC contractor license requirements in every state.

Sources

1 U.S. Energy Information Administration

2 Virginia Department of Professional and Occupational Regulation

3 Code of Virginia Regulations of Contractors

4 Virginia DPOR Tradesmen Program

5 Virginia Board for Contractors Reciprocal Licensing/Examination Agreements


Ashley Henshaw image
By Ashley Henshaw
Ashley Henshaw is a contributing writer at NEXT Insurance and a writer and editor at BrainBoost Media. She specializes in small business topics, covering everything from insurance and branding to web hosting and cryptocurrency. Her work is focused on helping independent business owners and entrepreneurs access the tools they need to succeed.
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